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personally identifiable data and protected health information, Demographics: First Name; Last Name; Gender; Birth Date; Phone; Email, Study Management: Opt-Out; Enrolled in a Study; Last Contact Date, Labs: A1C result; A1C Date; Hemoglobin A1C; Hemoglobin A1C Date. Do you want to applyformatting in your REDCap projects and survey forms? Did you know you can track discrepancies in your data via the Data Quality Module? You can also add custom rules in the module to track data population for specific fields. Section header fields follow branching logic for all fields until the next section header. You can hide a choice for which you've previously collected data (as opposed to deleting the choice, which deleted the data). This feature must be enabled in order to use surveys. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. However, the Global Access User can add the. After making all of the changes, go back to the Online Designer page and click on Submit Changes for Review. The randomization module in REDCap will help you implement a pre-defined randomization model within your project, allowing you to randomize your subjects (i.e. [record-dag-label] Harvard Site . REDCap is compatible with (and can be used on) desktop computers, laptops, tablets (including iPads), smart phones (both Android and Apple), and any other device having an internet connection. So click that Enable button. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. Field names may contain lowercase letters, numbers, and . Reminder: raw data will give you variable names such as "why_pcom" instead of "Why did you choose to attend PCOM? The record ID and the REDCap User fields do not need to be created. @NOW captures the current time while @TODAY captures the current date. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. record_id dont change or move this variable name, because doing so will delete all of the data in your project. The post-production change control process provides an additional check to ensure that data that was alreadycollected is not deleted, re-coded or overwritten unintentionally. The Field Note box is found on the bottom right-hand side of the popup editor. If you were to update a calculation and it doesn't update the values for your entire project or you import incorrect data into a calculated field, then you'll have errors that you may not know about. This helps supports consistent data entry. This becomes relevant at upload time. Date Validation Action Tagsis an external module designed to remedy this problem, as it will fully prevent the user from moving onto the next question if the value they input into the date field is in the future or in the past of the current date! Let us review each item in figure 4, the Labs form: REDCap allows the user to define Field Notes for fields which is small reminder text displayed underneath the field. This QR Code is clickable as well! Double-check the dataset to see if that is interfering with the reading of the file. Example of change where you will lose data this is known as a label mismatch error: Because the new code of Other is now 5, any data that was entered as 4, Other will now be given the value of 4, White Cheese because REDCap only looks at the numeric codes and not the text-based answer labels after the codes. After enabling surveys, go to the Online Designer. The, Worried about making a significant change to your instruments? 8. You will notice that this survey looks different than the form, because the survey uses branching logic, which displays questions based off the answers to previous questions. What question types are available in REDCap? First, look on the Project Setup tab. Auto-validation allows fields to be verified by trusted biomedical ontologies. You can add new records to your project by putting a new value in the Record_ID field (or however you have named it). The Online Designer resembles the interface in Qualtrics or Survey Monkey: The Data Dictionary is a more advanced method which allows you to view/edit all of your project instruments in a single csv file. This feature designates two users per study and a reviewer. It comes with preprogrammed different rules that you can use to check your data. And some applications drain your computer's memory, bogging down the processing needed to open the file. In a longitudinal study however, a single instrument can exist in multiple events, and to correctly identify the field, you need to first indicate the event name. Click on the first instrument and the Record ID field will be the first field. When building instruments, consider choosing a standard high number such as 99 as the code for Other, or 77 as the code for Not applicable. This allows you to add other answer choices in as needed and leave the Other option at the end of the list. Close all open files and applications. Want research participants to complete surveys in different order, or even skip entire sections? When you create a new project, the record_id is the first field in the default Form 1 that comes with every new project. This way, you can test all new branching logic or calculated fields without affecting the Production Project. Are you a PI or Manager supervising staff members who use REDCap? This allows for quick identification of target subjects, outliers, or potential erroneous data. For each function we will show how the function could be used to support our sample registry. Interested in modifying the appearance of surveys, or making them information-only? A sample project, modified from the Shared REDCap instrument library, to help familiarize new users with the question types available in REDCap. We recommend that the record ID field not be used as an identifier. Would you like to give your surveys modern look and feel? This is useful when you are iteratively testing your project and want to practice your data entry several times, starting with an empty project each time. Here are instructions for enabling surveys in your development project: The Manage Survey Participants link will appear in the Data Collection section of the menu ONLY after at least one instrument is enabled as a survey. You can present participants with different pages based on their responses, or set up a Front Page survey that redirects to different instruments based on the responses. Surveys are versions of forms that permit data collection via email, web links, or even paper. Action tags will allow you to do that and more. You can add your study logo to the top of a project in addition to the participant surveys. It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. When you perform a data quality check, you can exclude discrepancies to prevent them from displaying again. If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. But once you have started collecting data, to change the yes/no or true/false question to a multiple choice would result in corrupted data. As an alternative, consider using an Action Tag to hide the answer choice. There are two ways of adding custom numbering to your REDCap surveys: via the online designer or the data dictionary. All previously collected data would be lost and the researcher would have to start from scratch. For more details about these features and how to use them (including a recap of how External Modules work), Interested in using features that go beyond REDCaps base functionality? When creating a project in development mode, it is a good idea to test your instruments by entering data into your forms. Making changes to your project once youve started collecting data can cause data loss. You can save this theme and apply it to any of your surveys. Ideal Example -- plan ahead to avoid label mismatch errors! Only that survey can have a public link. The Orca Search REDCap External Module is an alternative to the built-in Add/Edit Records. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. If different respondents will complete the other surveys, then a separate project should probably be used for each group of respondents. For our registry, we want to add a form that records diabetes management methods. The technical storage or access that is used exclusively for anonymous statistical purposes. . The value for Other may now appear in the middle of your answer choice list, but its better than losing all your Other data! If more than one choice needs to be hidden, then provide all the coded values separated by commas. REDCap Messenger is a chat-based tool integrated right into the project web interface that allows quick communication in a secure environment. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. Download a copy of the Current Data Dictionary and a copy of the projects existing data via a data export (go to Data Exports, Reports, and Stats in the Project ). Looking to track changes in your REDCap data and investigate potential data issues? Please keep in mind: Wondering how to split up your project into instruments (i.e., forms or surveys)? The technical storage or access that is used exclusively for statistical purposes. To help maintain confidentiality, REDCap assigns each participant's data (a record) a unique identifier that is not otherwise linked to a participant's personal data. At times, these multiple projects can have data elements that overlap. For example, you can make a field automatically capture todays date and make that same field read-only so that your survey participants cant change that value. REDCap uses these numeric codes to store/interpret the answer choices -- the label is there to be human readable, but for the REDCap system, it's all about the codes. This will have the field to never show up on the first event but will have it show up on the subsequent events for this instrument. For example, most EHRs capture gender as a multiple-choice field so you would want to capture gender as a multiple choice item in your form. This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. Consider it a working form for coordinators or registry managers to track statuses for the participants in the registry. Users can rename the Record ID field, so some users call it a Study ID or something else. If you change the numeric code associated with an answer choice label, you'll lose the data for the answer choice and/or get it mixed up with data from other answer choices. The Lock this record for this form? checkbox enables a technical constraint in REDCap that protects the form from being modified or deleted. Do not post links online unless you want people from around the world to fill out your survey! To activate this for your project, go to External Modules (located in the left-hand column), press View Available Modules, and then click Request Activation. Date Calculated Fields must be activated by an administrator, but once active allows date fields to be instantly piped from one to another, regardless of date format, and allows investigators to add or subtract days in the process. 5. The Tufts CTSI team is committed to fostering innovative research through all programs and service areas. External Module Spotlight Check for Duplicates Across Multiple Projects: Some teams may operate multiple REDCap projects for their research. Are all of your calculations up to date on your long-term project? Then we can convert it to a Survey using REDCap (Watch REDCap Survey Video) as see in Figure 11. While REDCap does have a QR code feature, we recommend that you don't use it as it requires participants to download a special app. One of the most useful rules is H, which looks for incorrect values in calculated fields. Use Profiles to find collaborators and subject-matter experts throughout our research community. As an alternative, consider using an Action Tag to hide the question. This process is activated by a trigger field being saved. The variable name for REDCap's optional Participant Identifier is [redcap_survey_identifier], and it does not capture imported data when using the data import tool, nor can the data inputted be pulled into a form/survey field. The default field name is Study_ID. REDCap offers a few features to allow your team to record and track the status of forms. Did you know you can create a drop-down list using the data inside your projects using the Dynamic Query (SQL)? Advanced Labels and Secondary Unique ID in REDCap Oregon Clinical & Translational Research Institute 81 subscribers Subscribe 19 2.1K views 2 years ago In this video, The REDCap Team at. In Figure 13, you will see that the survey addresses Sophia SMITH in the survey instructions. Note: If you need to find the variable name of your instrument, consult the codebook. Please sign up for the drop-in session [link] to get this or other external modules activated. How to register for a REDCap account or to change the email or name associated with your account. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. Instead, the best practice is to create two surveys. Where is the Record ID field? 1. Create a new Text Box field or Notes Box field and in the Action Tag field insert the Action Tag as. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. Within the survey you can set up a descriptive field labeled Survey Elapsed Time. Any form could become a survey, although some forms make more sense than others do, for example, a survey could be used to collect demographics for participants, whereas a study management survey is less practical. Unverified Denotes that data has been entered, but not validated, verified, or checked. After enabling surveys, go to the Online Designer. REDCap makes reporting and analyzing records easy with built in tools. This will allow you to create a field where users can enter data in a matrix form. From the drop-down select Assign to Data Access Group and select the appropriate group. If you want to manually set the. Remove unvalidated text and notes fields. 6. Note: Events and repeating instruments are NOT currently supported. 7) Sending Data (otherwise known as Uploading or Syncing Data) When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. This creates a third, final record in the set. . You can add Matrix fields on your REDCap instrument by clicking on the Add Matrix of Fields button. In development mode, the Other Functionality tab has a button to erase all data. The first step would be to create each field (if needed). For example, SPSS may not be able to process variable names which include negative values. By going to the, To see what data has been in a field, and what changes have been made over time, you can press the, The only time when you can clear out the logs is when you choose to. A public link is only possible when the first instrument is a survey. This pulls the values of first_name and last_name from the Demographics form and inserts them where desired. This does change a few things, formulas . However, you do choose to make the record ID field the identifier, you can hash it so that the record ID is an unrecognizable value. Once you have completed the projects instruments, you can then move the project to Production status and have the option to delete all test data. Do you need participants to have the option to submit the same type of information multiple times as different instances under the same record (e.g. The Registry Toolkit website is supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UL1TR002489. Save your work and test it out. medications history)? Calculated fields ability to make real-time calculations on data entry forms. Here are some steps to help you troubleshoot. Not consenting or withdrawing consent, may adversely affect certain features and functions. The module is designed to migrate any or every data field in the source project that matches a data field in the destination project by both name and type. (This feature gets locked down when moving to production. In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. The most commonly used tags are: Answer choices: don't change the associated numeric code! Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. This guide describes how to set up and use the Randomization Module within REDCap. Using Action Tags to hide a question or answer choice: You can add an Action Tag to a question in the bottom left-hand corner of the edit question box. If you add a calculated field after collecting the data used in the calculation, you will need to re-save the form containing the calculation. The mobile app securely stores the information on the mobile device; once internet service is available, the information can be uploaded to the research project. However, if your survey contains branching logic, REDCap turns the question numbering feature off to prevent random skipping of numbers. This guides describes how to format and apply branching logic, also known as skip logic, to questions using the Online Designer method to build a database in REDCap. Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. Does your survey response rate seem slow? REDCap make it easy with built in tools and formats allows exporting data for analysis a cinch. [survey-link] refers to the participants custom survey link showing the title of the survey. The figure 2 below shows this relation: Figure 2: All forms for a participant have the same Record ID. Next we build a new variable, if we are piping in responses this variable will need to be in a new . From guidance on how to register for a REDCap account to more comprehensive guides on how to navigate the platform to meet your research needs, this page contains information for all stages of the REDCap project management process. If the data within those fields matches across multiple records, a duplicate is reported. REDCaps E-Consent functionality, available under Survey Settings,allows you to mark a survey as being a consent form. Click the exclude link for a result in the table of discrepancies for a rule, and that result will not be counted next time in the number of discrepancies for that rule, nor will it be displayed in the table of results. This can allow project members to quickly and easily see only the data in which they are interested. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. The Study Management form (Figure 3) is used for registry management. Use conditional logic in your database by using an if/then statement in calculated fields. Then download that smaller chunk and see if the data opens in the package. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. It is configured at the project level with source instrument (survey) / target field (file upload) pairs. For example, the first three records IDs created for DAG ID 98 will get automatically named 98 . Users are allowed to edit the Record ID field to a limited extent, unlike other fields which are more customizable. The first step is to create the data collection instrument (i.e., the form), as seen in Figure 10. Are you using longitudinal data collections and would like to add a question to the instrument to be answered in a subsequent event instead of the first one? Are you conducting a project that will need a different public survey for different types of participants. You can apply multiple action tags to the same variable. The Alerts and Notifications feature allows you to construct alerts and send customized email notifications. This guide describes how to make changes to your project once its in production and best practices for making database changes. REDCap supports embedded audio and video, with several different options for video under the Descriptive field type, as well as full support for the HTML